Google and Gmail have served the needs of individuals and businesses all over the world for many years. Google Docs help with writing crucial documents, Google Hangouts help you chat with colleagues and share ideas, Google Slides are used for creating and editing business presentations online, and there is still much more on offer from the search engine giant.
Now you have started a company and bought a new domain name. You want to build credibility and reputation by having a professional email like email@example.com rather than firstname.lastname@example.org. So, what do you do? G Suite (formerly Google Apps for Business) is the answer!
G Suite provides you with a professional Gmail account, a dedicated inbox and access to Google’s productivity apps for business users. While the personal Gmail account offers all of Google’s tools for personal use, G Suite gives you the business versions of these same tools with the ability to use a custom domain via Google’s email servers at $5 per month for each user. So how can you start using G Suite with your domain name?
Step by Step Guide To Set up Gmail from G Suite with Your Own Domain Name
Step 1. Choose your preferred G-Suite Option
There are three plans available for different levels of need, which are the Basic, Business, and Enterprise plans. The first step is to decide which one is best for you. Small to medium-sized businesses go for the Basic or Business plan, while large firms go for the Enterprise option.
Step 2. Enter Business Profile Information
After selecting a plan level, you will be directed to a “let’s get started” screen where you will answer questions about your business. Once you are done with this questionnaire, you will click the next button that takes you to the “choose a domain” screen.
Step 3. Choose a Custom Domain Name
In the “choose a domain” screen, you can use your own domain or buy a new one. Once you have done this, a new G suite account page appears where you will create a username as well as set a password for your Gmail business address. Then agree to G Suite Terms and your account is now set up.
Step 4. Add Users
Log in to your G Suite if you are not logged in and add another user to your G suite account if you wish. However, the G Suite username will be their G Suite email address.
Step 5: Verify Your Domain
Proceed to verify your domain if the domain is one you already own. You can do this by adding a meta tag or by adding a host record or uploading an HTML file.
Step 6. Set Up Google Mail Server
Next is to modify your domain’s mail exchange records (MX records) and to do this, you will input your MX record information shown after you verified your domain name into the MX record information on your host account. A verification prompt pops up, click next to continue, re-confirm your choice of plan, enter your G-Suite email and password and sign in.
Step 7. Access Your Gmail Business Email and Compose Messages
You can now access your G Suite Gmail by visiting Gmail.com. The Gmail business email doesn’t look too different from the personal Gmail inbox. You can click compose to write your new message once you familiarise yourself with the inbox, send once finished and people can begin to receive messages from your custom email.
Not only does G Suite allow you own a custom business email address, but it also offers several other benefits as well:
- The ability for the company to own all employee email accounts.
- Ownership of all files such as Google Docs, Slides and Sheets
- Document sharing with your team on the same G Suite account
- A group email address
- Multiple email aliases, for example, Jane@janedoe.com, email@example.com, and firstname.lastname@example.org each going to the same person.
- More File Storage with 30GB space available for G Suite Basic account against 15GB for a standard Gmail accounts
- Extra security with 2-step verification
- Industry standard spam filters
- 24/7 Technical Support and so much more
To test out Gmail for your own domain, why not sign up for a free 14-day trial? You’ll be glad you did.